Pemi, COVID-19, and 2021.  Learn more…

Forms

Forms FAQ

Several completed forms are required for attendance. We use the information you provide with the greatest discretion, and encourage you to make us a full partner in planning for your child’s summer. Our office, counseling, health, and kitchen personnel use the information you provide during the pre-season staff training and throughout the summer to help your child adjust to camp and to provide a safe and supportive experience. Doing forms can take a little time, but it’s not complicated, and we provide detailed guidance and tips. Always feel free to contact us with any questions you might have.

Do not email or mail forms. Forms must be uploaded to your account or faxed to the number on the form (also below).

Where do I find the forms?

We will alert you by email when forms for the season are open and ready for your attention. Then, log in to your account and go to “Forms and Documents.” Read more on how to access your online account.

When are forms due?

All camper forms are due by May 20th at the latest, except for the Travel Form, which is due 4 weeks before your son’s arrival. PLEASE respect this deadline. Over 2,000 forms are submitted for campers and staff, and this deadline enables us to prepare a safe and happy season for the entire Pemi community.

How do I submit forms?

Log in to your account and go to “Forms and Documents.”

Some forms can be completed online. Others must be printed, filled out, and uploaded to your account (or faxed to the number below). Specific directions for each form are provided below.

Please do not mail or email forms. All “print” forms must be uploaded to your account or faxed to the number below.

Directions for Uploading Forms

Scan the form as a PDF (no jpegs or tiffs) using an app on your phone (like CamScanner) or your printer.

Login to your account, go to Forms & Documents, and click on the “upload” symbol to the right of the form. Find the form on your computer and upload.

Directions for Faxing Forms

Fax toll-free to 1-866-428-1917.

Faxed forms are routed automatically to your online account via the unique barcode that was generated on the form when you downloaded or printed it from your account.

There is no need for a cover sheet due to the barcode on the form, which is unique to your son. The system reads the barcode and routes the form automatically and securely to your son’s account. (See how to do this for siblings, below!). Faxed forms are digitized and we receive an alert that it has been directed to your camper’s account.

Can I email the forms to you?

Please do not email or mail forms to us. We request that either families log in and upload the forms online, or fax to the number on the forms, because these are the most direct, secure, and accurate ways for the sending and receiving of forms. Uploading forms stores them directly in your camper’s file. Faxing forms routes them directly to you camper’s file via the unique barcode on each form. These two methods also digitize the forms and makes them accessible from any computer, which is crucial during times of emergency.

However, if this presents a challenge and you need assistance, please just let us know!

Can I mail the forms to you?

Please do not email or mail forms to us. We request that either families log in and upload the forms online, or fax to the number on the forms, because these are the most direct, secure, and accurate ways for the sending and receiving of forms. Uploading forms stores them directly in your camper’s file. Faxing forms routes them directly to you camper’s file via the unique barcode on each form. These two methods also digitize the forms and makes them accessible from any computer, which is crucial during times of emergency.

However, if this presents a challenge and you need assistance, please just let us know!

How do I know if my forms have been received?

Log in to your account and go to “Forms and Documents.” A properly completed and processed form will be marked as “received,” and the form’s name will change from black to green (overdue forms’ names turn red!). If there is an issue with your submitted form, we will be in touch with you. NOTE: We check each form for accuracy and have close to 2,000 forms coming in for campers and staff, so it might be several days before they’re marked “received.”

And remember! Forms for siblings are unique (so download seperately)

Each boy’s forms include a barcode on the lower right that is unique to him. In order to properly identify siblings, be sure to download EACH boy’s forms; don’t make copies of one or scratch out the barcode. If the same form is used for both campers, the second form to be submitted will overwrite the first.

And now, how-to’s for each form …

Camper Questionnaire - Print

  • Log in to your account and print this form.
  • Give it to your son to complete, himself, in his own handwriting. He and his counselor will go over this form together when he arrives at camp. Don’t worry about your son’s spelling or his handwriting—it’s okay! He can decipher as needed for his counselor.
  • Have him use a pen, marker, or press his pencil firmly so that we can read his input.
  • Upload the form to your account or fax to the number on the form.

Camp Aide/Waiter Application (optional) - Online

  • Log in to your account and complete this optional form online.
  • For campers ages 15, 14, and older 13’s who would like a camp aide job, such as: Art World, Bugler, Health Center, Hill Top, Library, Lodge/Laundry, Mail/Flowers, Music, Office, Recycling, Archery, Balls/Fields, Basketball, Nature, Sailing, Shop, Tennis, Waterfront, or Water Skiing.
  • We strongly encourage our oldest campers to serve as waiters and aides! These are paying positions and serve as excellent leadership opportunities.

Camper Expense Account (CEA) Preferences - Online

  • Log in to your account and complete this form online.
  • Completing this form tells us how you would like to fund your son’s personal expenses, and how we should refund monies remaining in his personal account after his session ends.
  • Learn more about your son’s Camper expense Account (CEA) in Financial Management.

Health History - Online

  • Log in to your account and complete this form online.
  • Have your insurance information/card(s) handy for reference.
  • This form has several sections. You can save your work and return to the form, but only fully-completed pages are saved.
  • For parents of returning campers: the information you enter on the Health History form carries over from year to year. However, please verify that information provided for previous summers—especially on medical conditions—remains current. If you checked a box last year to indicate a condition, allergy, or medication, a separate box opened for you to provide additional information. This year, please un-check those that no longer apply, or confirm each of these conditions by clicking the box again.
  • This form can be updated after it is submitted, and should be if any information changes.
  • Your e-signature at the end indicates that the information is accurate and current.

IMPORTANT: A note about completing the “Medications” section of the Health History Form

All medications that your child will take daily or regularly at camp must be identified in the medications section of the Health History form. This includes those supplied by CampMeds (see below) and/or any others such as liquid, inhaler, nasal spray, a medication patch, or rescue medication such as an epi-pen. NOTE: We stock over-the-counter medications that provide relief/comfort for the occasional need, and you do not need to include these here.

  • In the medication section of the Health History form, check the box indicating your child will take a medication at camp. A pop-up window will appear.
  • Please accurately input the name of the medication.
  • “Dosage” – enter the dosage in milligrams (do not indicate a volume such as 5 mls or 1 teaspoon).
  • “Initial Count” – you may leave this blank. Our Health Center staff will complete this field if necessary.
  • “Start Date” and “End Date” – enter the exact start and end date of the course of medication. This will usually be the start and end dates of your child’s Pemi session for orders filled by CampMeds; but could vary if your child is finishing a course of medication that he started before coming to camp (e.g. an antibiotic for an infection).
  • Indicate the mealtime that the medication should be administered. Only if it is medically necessary, and a specific time written on the prescription, will meds be dispensed at a different time of day. If a medication must be given outside of meal times, i.e. “other,” indicate the exact time and reason why in your instructions to both CampMeds and here on the Health History form.
  • If medication is “as needed” (sometimes indicated by “PRN”), check the corresponding box and provide instructions as to when the medication should be used.
  • The information on the Health History form must accurately match the prescription given to CampMeds. Any discrepancy will need to be corrected prior to the camper receiving medication.

A note about CampMeds: if your son takes pills or chewables of any sort on a daily basis (including prescription and non-prescription pills, such as Claritin or Zyrtec for allergies, or supplements like fish oil), we require that he enroll with CampMeds, a company that dispenses medication in pre-packaged doses and ships directly to camp. You must provide CampMeds with prescriptions and instructions 30 days prior to your son’s opening day. Read more about CampMeds, including who needs to enroll, deadlines, fees, insurance, and FAQs under the “Medications and CampMeds” tab in the Health Management section for Current Parents.

 

Parent Authorization Form - Print

  • Log in to your account and print this form. Follow the directions on the form.
  • This form grants your “permission to treat” in case of emergency. It will accompany your son when he is away from camp. Having the insurance information and “permission to treat” all on one page is critical.
  • Complete this form as one SINGLE-SIDED page and upload to your account or fax to the number on the form.
  • All information, including the images of your insurance cards, must be on the front side.
  • The back side should be blank.
  • DO NOT upload 2 pages with photocopies of your insurance cards on the second page.
  • A parent or guardian signature is required at the bottom.

Parent Questionnaire - Online

  • Log in to your account and complete this form online.
  • Your inputs as a parent provides insight for our staff during staff training as well as for cabin and counselor placement.
  • Please be forthcoming with any information that will help us help your son make a smooth and happy transition to camp, such as information on a learning difficulty, ADHD, bed-wetting, anxiety or depression, or a recent loss or major change in the family or your son’s life.
  • TIP: CampMinder will close the session for this form if it has been inactive for 15 minutes. It is best to complete this form in one sitting—or, if you’d like to give it more thought, draft your responses elsewhere and copy and paste them into the form.

Pemi Pledge - Print

  • Log in to your account and print this form. Follow the directions on the form.
  • A Pemi code of conduct to be read, enjoyed, discussed, and signed by you and your son together.
  • Upload to your account or fax to the number on the form.

Permissions, Compliance & Acknowledgement of Risk - Online

  • Log in to your account and complete this form online.

Physician Exam Form - Print

  • Log in to your account and print this form. Follow the directions on the form.
  • Must be filled out by your son’s physician, providing documentation of an exam within 24 months of attending camp.
  • You can substitute your doctor’s own office-generated form, but if faxing, use your son’s personal barcoded form as the cover sheet to route the documents to your son’s account.
  • Your son’s physician may fax this form and your child’s most recent immunization record to the number on the form.
  • Please be sure to include (or ask your doctor to include) your child’s most recent immunization record. The NH Department of Environmental Services (NHDES) requires ALL campers to be fully vaccinated and to provide documentation of vaccination. Pemi expects all campers to be up to date on vaccinations. Should that not be the case with your son(s), contact directors Danny Kerr or Kenny Moore.

Travel Form - Online

This form is required for all campers, even if travel is by car. It is due 4 weeks before the start of your son’s session.

  • Log in to your account and complete this form online.
  • Both arrival and departure must be completed for the form to be submitted successfully.
  • See Travel Details to plan accordingly for arrival/departure by car, bus, or plane.
  • Use the dropdown menu to indicate if baggage will be with the camper, or shipped via UPS (otherwise the form will be considered “incomplete.”)
  • If travel plans change after you’ve submitted the form, please update the form. To update, click the “edit” button next to the bus, car, or plane icon that you’d previously selected.
  • If your travel plans change within 5 days of opening/closing days, please update the form AND contact us directly by phone or email.
  • If you are flying with your son and are renting a car in order to deliver your son to camp, select the car icon (we only need flight info if a Pemi chaperone will be picking up or dropping your son off at the airport).

CampMeds: if your son takes pills or chewables of any sort on a daily basis (including prescription and non-prescription pills, such as Claritin or Zyrtec for allergies, or supplements like fish oil), we require that he enroll with CampMeds, a company that dispenses medication in pre-packaged doses and ships directly to camp. You must provide CampMeds with prescriptions and instructions 30 days prior to your son’s opening day. Read more about CampMeds, including who needs to enroll, deadlines, fees, insurance, and FAQs under the “Medications and CampMeds” tab in the Health Management section for Current Parents.